Entity Numbers for Non-Instructional Facilities

Beginning with Funding Year 2004, non-instructional facilities on school and library property are eligible to receive discounts on Priority 1 services. This change is due to the expansion of the definition of “eligible purposes” in the FCC’s Second Order (FCC 03-101, released April 30, 2003). For examples of non-instructional facilities, please refer to the document Educational Purposes in the Reference Area of this web site.

To be correctly entered in a Form 471 Block 4 Worksheet A or B (for shared services) or a Block 5 Discount Funding Request (for site-specific services), a non-instructional facility must have an Entity Number. However, please note the following:

• An administrative office or wing in a school or library is considered part of that school or library, not a separate non-instructional facility.
• A non-instructional facility does not need a separate Entity Number if it serves only one eligible school or library and is located on the same campus as that school or library (in other words, access from that facility to the school or library does not cross a public right-of-way). An example of this type of facility is a separate cafeteria building on a high school campus that is only used by students from that high school. The applicant should use the Entity Number of the school or library on the funding request, and detail the services provided by the name and campus location of each non-instructional facility on the Item 21 attachment for the funding request.
• A non-instructional facility that serves multiple schools or libraries must have an Entity Number beginning in Funding Year 2005. An example of this type of facility is a separate cafeteria building on a high school campus that functions as a central kitchen for the entire school district. Please see below for guidance on how to report non-instructional facilities for Funding Year 2004.
• A non-instructional facility that is not located on the same campus as a school or library must have an Entity Number beginning in Funding Year 2005. An example of this type of facility is a school stadium on school property but not on the campus of any school that hosts the sporting events for the entire school district. Please see below for guidance on how to report non-instructional facilities for Funding Year 2004.
• SCHOOLS: The discount for a non-instructional school facility is the Weighted Average Discount of the school district in which it is located.
• LIBRARIES: The discount for a non-instructional library facility is calculated using the same method for calculating the discount of a library outlet/branch. (See the Form 471 Instructions for Worksheet B, Item 10b, Column 4.)

The following guidance applies to Funding Year 2004 applicants requesting services for non-instructional facilities:

1. FY2004 applicants who have already submitted their Forms 471 and Item 21 Attachments should submit revised Item 21 Attachments for any funding requests that include services to non-instructional facilities. Clearly indicate on the revised attachment(s) which non-instructional facilities are receiving services. Follow this link for guidance on submitting revised Item 21 Attachments.
2. FY2004 applicants who have already submitted their Forms 471 but who have not yet submitted their Item 21 Attachments should clearly indicate on their attachments which non-instructional facilities are receiving services.
3. FY2004 applicants who have not yet submitted their Forms 471 may use Entity Numbers already created for their non-instructional facilities, work with the Client Service Bureau to create these Entity Numbers, or follow the guidance below.

For FY2004 only, SLD has created two blanket non-instructional facilities Entity Numbers — one for schools and one for libraries. Applicants should enter this blanket Entity Number ONCE as appropriate on each Block 4 worksheet or Block 5 funding request, and provide the detail on each Item 21 Attachment for ALL non-instructional facilities covered by this blanket Entity Number that are receiving services. (NOTE: The non-instructional facilities receiving services may differ from worksheet to worksheet, but the blanket Entity Number should only appear once on any worksheet.) Applicants may also call the Client Service Bureau at 1-888-203-8100 to create Entity Numbers for their non-instructional facilities if they wish to do so.

If an applicant has already filed its Form 471 for FY2004, there is no need to revise the form (but see the guidance above about revising the Item 21 Attachment). PIA may add Entity Numbers to Block 4 worksheets or Block 5 funding requests as appropriate during its review of the application.

For applicants who do not yet have Entity Numbers for their non-instructional facilities, please follow the appropriate link below:

Schools Filing Online
Libraries Filing Online
Schools Filing On Paper
Libraries Filing On Paper